Board Member Application & Job Descriptions

The President serves as the chief executive officer and primary leader of the Shakopee Youth Baseball Association (SYBA). The President is responsible for providing overall direction, vision, and leadership for the organization, ensuring that SYBA’s mission, goals, and policies are effectively implemented. The President works closely with the Board of Directors, committees, volunteers, and community stakeholders to foster a positive, inclusive, and enriching environment for all participants.

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The Vice President (VP) supports the President in providing leadership, strategic direction, and operational oversight for the organization. The VP acts as a liaison between Board members, committees, and the broader SYBA community, and assumes the duties of the President in their absence. 

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The Treasurer is responsible for the stewardship of the organization’s financial resources. This role ensures the integrity of financial operations, provides strategic financial guidance, and supports the overall mission of SYBA.

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The Secretary is responsible for maintaining accurate records, managing organizational documentation, and ensuring compliance with all regulatory and administrative requirements. This position supports effective communication and governance throughout the organization, serving as a resource for board members, coaches, and families. 

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The Social Media & Communications Director is responsible for managing and enhancing the organization’s presence across all social media platforms as well as managing and executing the organization’s internal and external communications. This position promotes SYBA, its teams, and players, communicates important information, and fosters engagement as well as ensure timely, clear, and consistent messaging with families, partners, and the broader community. 

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The Fundraising Coordinator is responsible for developing, implementing, and overseeing all fundraising initiatives to support SYBA’s programs and activities. This position works closely with the fundraising committee and Board to ensure the organization has the necessary resources to provide a quality experience for its participants.

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The Travel League Director is responsible for the leadership, organization, and administration of all SYBA travel baseball teams. This position ensures the effective coordination of tryouts, team formation, coach selection, and ongoing support for travel teams, while fostering a positive experience for players, coaches, and families.

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The In-House Director is responsible for the organization, administration, and oversight of all in-house baseball leagues- with the main focus on 8U/9U League. This position ensures a positive and equitable experience for players, coaches, and families by managing team formation, scheduling, equipment coordination, and ongoing communication throughout the season.

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The Assistant In-House Director is responsible for assisting in the organization, administration and oversight of the inhouse baseball leagues- with the main focus on 7U and Tball. This position ensures a positive and equitable experience for players, coaches, and families by managing team formation, scheduling, equipment coordination, and ongoing communication throughout the season.

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The Tournament Director is responsible for the planning, coordination, and execution of the annual Shakopee traveling tournament and other SYBA-hosted events. This position ensures a high-quality tournament experience for all participating teams, coaches, and families while supporting the mission and values of SYBA.

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The Assistant Tournament Director supports the Tournament Director in all aspects of planning, organizing, and executing the annual Shakopee traveling tournament and other SYBA-hosted events. This role ensures smooth tournament operations and a positive experience for all participants, while upholding the mission and values of SYBA.

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The Community League Coordinator is responsible for the organization, administration, and oversight of community league teams for grades 4 through 12. This position ensures a positive and well-structured experience for players, coaches, and families by managing team formation, coach coordination, scheduling, and ongoing support throughout the season.

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The Equipment Coordinator is responsible for the procurement, distribution, maintenance, and inventory of all equipment necessary for SYBA programs and events. This position ensures that all fields and teams are properly equipped throughout the season and that equipment needs are proactively addressed to support a safe and positive experience for all participants.

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The Umpire Coordinator is responsible for recruiting, training, scheduling, and supporting umpires for all SYBA games and events. This position ensures that games are officiated fairly and consistently, and that umpires are equipped and compensated appropriately

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The Uniform Coordinator will be responsible for ordering and organizing all coaches and players (travel, community league, in-house, tball, wiffle ball) uniforms for the season. This will also include managing and creating our online store as well as creating and organizing the tournament shirt for the Shako Showdown. This position also encompasses managing our Wiffle Ball program for 4-7 year olds which takes place during the winter.

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The Field & Facility Coordinator is responsible for the scheduling, coordination, and management of all fields and facilities used by SYBA teams and programs. This position ensures that all SYBA activities have appropriate, well-maintained spaces for practices, games, tournaments, and training, while fostering strong relationships with community partners and service providers.

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